Keeping your fundraising safe and legal

Insurance

It’s a good idea to consider whether you need insurance when planning your event. If your event is a one-off then single event cover is very reasonably priced. There are many insurance providers online and often the best way to compare them is use comparison websites and/or compare their ratings through trusted platforms such as Which? or TrustPilot.

The main type of insurance is Public Liability Insurance (PLI) and insures against claims made by guests/participants/members of the public regarding injury, illness or property damage due to an activity you have organised.

Do I need insurance if my event is in my home or garden?

If you are inviting guests/members of the public to your event, you will still need to take out PLI, even if your event is happening on private property.

What if I’m planning to serve food or drink?

If you’re planning on serving food or drink at your event you will need to ensure you have the appropriate level of PLI cover. All food provided should be labelled clearly with ingredients and allergens, e.g. contains milk or gluten. Providing shop bought cakes or working with a caterer will make this easier.

If you are serving alcohol you will also need to ensure this is covered by your PLI, and if you are on an unlicensed premises, you will need to secure an alcohol licence to both sell and/or provide alcohol at your event. The easiest option to request the venue to manage this for you.

Organising a raffle

If you hold a small raffle at your event, you will not need a licence. You’ll need to make sure you sell the tickets and draw the raffle during the main event, even if your event runs for a few days.

If you’re organising a raffle online, using a platform like JustGiving, don’t forget to tick the box when asked if you’re organising a raffle. This is so they know not to claim the Gift Aid on your ticket sales as money raised from raffles is not eligible for Gift Aid. 

Frequently Asked Questions 

Main article: Leeds Hospitals Charity: Frequently Asked Questions

1. Can I fundraise for a specific area of the hospital?

When you fundraise for us, you can be reassured that your money will go directly to where it’s needed most. However, you can also raise funds for a specific project or area if we have a live fundraising appeal or there’s an ongoing project in that department.

Whenever someone gives us a donation, we’ll take into account their wishes. We often have projects or appeals that we’re fundraising for, and all of these can be found on the Areas We Support page. If you know that a specific ward or department is fundraising for something, please let us know when you make your donation.

We support every area of the hospital and can provide examples of specific projects we’ve supported, for example at Leeds Children’s Hospital or Leeds Cancer Centre.

Read more: Areas We Support

2. How can I pay in cash I’ve collected?

The best way to pay in any cash to us is by visiting our office at Trust HQ, St James’s University Hospital, Beckett Street, LS9 7TF.

Please note that if you would like to make your donation in person, we need to know in advance - please email [email protected] or call 0113 539 7020 to arrange a visit.

PLEASE DO NOT SEND CASH IN THE POST.

Read more: Donate by Cheque or Cash

3. Can I have a plaque to recognise my fundraising?

There are lots of ways we can thank you for your support, from certificates to thank you cards.

Due to Leeds Teaching Hospitals being a very busy NHS site, we’re only able to offer donation plaques in rare circumstances and when the donation made is over £10,000.

To talk to us about donation plaques, please call our hospital fundraising team on 0113 539 7020 or email [email protected]

4. Can you share my fundraising on social media?

We’d be happy to chat to you about sharing your stories or fundraising events on our channels.

Please email us at [email protected] or reach out through social media.

5. Can you organise a cheque presentation?

We’d love to thank you for your fundraising!

To chat to us about the best way to present your donation to the hospitals, please call our hospital fundraising team on 0113 539 7020 or email [email protected]

6. How can I support you through a one off or regular gift?

Our ‘Become a Friend’ programme allows you to support the hospitals by giving a monthly donation, via direct debit, to the charity. This is a great, easy way to give, that provides lasting support to our hospitals.

By signing up to become a friend, you’ll also get regular updates from us and thank you cards.

Sign up here: Give a Regular Gift

7. How does my support make a difference?

Donations to Leeds Hospitals Charity helps to transform lives here at our hospitals. Over the last few years, our supporters have:

    • helped to fund equipment that has saved the lives of poorly children
    • funded hardship grants to help NHS staff experiencing financial difficulty
    • supported cancer patients going through treatment
    • paid for innovative research projects, helping to find a cure for rare diseases
    • helped us start building a brand new care centre for patients with MND

To hear more about how your donations make a difference, sign up to our newsletter or visit: The difference donations make

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